Replying to an ad

There are two key points note when responding to a job ad:

① Read the ad thoroughly and take a step back and take the time to really understand the organisation's need

② Identify the key criteria (skills and experience) for the role, and which are secondary

You may need to contact the company for more information, eg for a copy of the job description, and for a name to address your letter to.  Then write your letter, clearly demonstrating you have the skills and experience the employer is looking for.

In the sample job ad below (which may be similar or very different from what you are looking for), we have highlighted in bold the key criteria you would need to refer to in a cover letter:

Page Personnel - 15 July 2013
Administrative Assitant

Reporting to the Administrative Director, you will support a small team of three people, and liaise with all employees in the office.

Your daily tasks will include:

  • Administration: dealing with and following up correspondence, invoices, processing orders, updating files, filing documents and archiving
  • Writing letters, reports of meetings and other documents, managing meetings and travel (planning meetings, management and allocation of rooms and external services (meals), organising travel
  • Reception duties, answering the telephone, typing correspondence, translation.

Profile of candidate sought:

  • Educated to degree standard, with at least 3 years' experience in a similar role, ideally in the medical or pharmaceutical sector
  • Highly competent with MS Office and ideally experienced in accounting administration and financial monitoring (recording and tracking of invoices)
  • Level of English sufficient to perform translations and ensure a consistent telephone service
  • Able to coordinate activities and manage priorities well, and good customer service skills

Hours: 20 hours per week
Salary: £25,000 pro-rata

To apply, please send your CV and cover letter to Mrs J Bernard, Recruitment Officer, Medical Centre, 3 Flower Avenue, London EC1 4XC