Content and format

Structuring your letter

Set the scene

Say why you are writing, the job you are applying for and where you saw the job ad. If you've been asked to write in, say how you obtained the information. 

Your offering

Tell the employer what you have to offer. Describe how your skills, experience and education relate to the criteria in the job ad. Use action verbs to describe your skills (such as planning, organising, creating). Mention briefly achievements relevant to the job you are applying for.  Highlight a quality that shows you are an ideal candidate for the job.

If you are replying to an ad, make sure you address both the profile, as well as the characteristics the employer requires, eg if the recruiter asks for a particular computer skill, show how you meet this need.


Explain briefly why you are interested in the job on offer. If possible, demonstrate some knowledge about the company, and explain why you are interested in them. Refer the recruiter to your CV and invite them to find out more about you. 


State your availability for interview and thank the reader for taking the time to read your CV.